Business Software and SystemsBusiness Advisory

Reclaim your weekend with digital solutions for your business

Nigel Smelie Nigel Smellie
18 June 2024
5 min read

Are you spending hours doing manual reconciliation or completing forms? Do you find yourself devoting excessive time and effort to preparing quotes? Are you exhausted from handling HR and payroll tasks?

If so, you're not alone. Many businesses struggle with the time-consuming and often frustrating aspects of managing finances, projects, and human resources manually.

These inefficiencies not only eat into your personal time but also hinder your business’s growth and profitability.

Imagine a workweek where mundane administrative tasks are minimised, allowing you to focus on what you do best – growing your business and serving your clients. Digital solutions can transform this vision into reality. By automating and streamlining various processes, you can unlock numerous benefits, such as:

  • Effective management of jobs, projects, and inventory: Keep everything organized and easily accessible, reducing errors and improving project outcomes

  • Reduced manual processing of bills and receipts: Save hours of manual data entry with automated systems, freeing up your time for more strategic tasks

  • Improved cash flow management and productivity: Gain real-time financial insights to make smarter business decisions and enhance overall productivity

  • Automated bookkeeping and forecasting: Stay ahead of your financial planning with automated tools that provide accurate forecasts and reports

  • Streamlined payroll and HR obligations: Simplify complex payroll and HR tasks, ensuring compliance and improving employee satisfaction

  • Meeting tax and reporting obligations: Ensure accuracy and timeliness in tax filings and financial reporting, reducing the risk of penalties

These benefits are just the beginning. Embracing digital solutions not only enhances efficiency but also empowers you to reclaim your weekends, allowing you to enjoy the things that truly matter.

Let's explore four digital solutions that can make a positive impact on your trades business.

Accounting Software

Cloud accounting software offers significant benefits for your trades business, enhancing efficiency, accuracy, and accessibility. With cloud-based systems, you can manage your finances in real-time from any location, ensuring that they stay on top of your financial situation even while on-site.

Benefits include:

  • Real-time financial management: Stay updated with immediate financial insights and updates

  • Streamlined operations: Integrate with other systems to automate invoicing, payroll, and expense tracking, reducing errors and saving time

  • Better cash flow management: Use detailed financial insights for smarter business decisions

  • Collaborative features: Seamlessly interact with your accountants or financial advisors for more effective oversight and strategic planning

Job Management Software

Cloud-based job management software allows you to control work from quotation to payment. Time and invoices can be automatically matched to a job, ensuring you are accurately capturing your costs. The right software offers features such as:

  • Seamless supplier integration

  • End-to-end job tracking with the Status Board

  • Effortless quote and invoice generation  

  • Accurate time and material tracking

  • Accessible on any electronic device

  • Detailed profit and Loss reporting at both job and business levels

  • Integrate your accounting software

  • Connection to payment gateways for faster payments

Document & Data Capture Software

Document and data capture software simplifies capturing key information from bills and receipts. Just open the app and take a picture of the bill using your mobile. Other methods include emailing, scanning, or uploading directly into the software.

Benefits include: 

  • Accessibility: Access information from anywhere.

  • Organisation: Automatically sort and organise documents into searchable folders.

  • User-friendly: No limit on the number of users, with apps available on Apple Store and Google Play.

  • Integration: Seamless integration with your accounting software

HR and Payroll Software

HR software simplifies your HR and payroll functions, managing your team from interviews and onboarding to offboarding. Features include:

  • Automate pay runs and generate payroll reports 

  • Workflow management with dynamic rostering

  • HR policies and paperless onboarding and offboarding 

  • Integration with your accounting software  

The right software can turbocharge your trades business by improving communication, efficiency, and profitability. Selecting the right tools can be challenging, but you don't have to do it alone. At Findex, our Digital Solutions Team is here to help you find the best solution tailored to your business needs. 

If you’re ready to transform your business with powerful digital solutions, book a free 45-minute health check* where our growth experts will assess your business, pinpoint areas for improvement, and provide a summary of outcomes and next steps.

The views and opinions expressed in this article are those of the author/s and do not necessarily reflect the thought or position of Findex.

The title 'Partner' conveys that the person is a senior member within their respective division and is among the group of persons who hold an equity interest (shareholder) in its parent entity, Findex Group Limited. The only professional service offering which is conducted by a partnership is external audit, conducted via the Crowe Australasia external audit division and Unison SMSF Audit. All other professional services offered by Findex Group Limited are conducted by a privately-owned organisation and/or its subsidiaries.

June 2024

Nigel Smelie
Author: Nigel Smellie | Partner

Nigel started with Findex in 2001. Nigel obtained full membership to the New Zealand Institute of Chartered Accountants in 2007. As a Partner, Nigel offers business advisory to his client base. Nigel is particularly passionate about digital solutions and ensuring clients are able to obtain the information they require to make accurate and timely decisions. Nigel works across two offices Alexandra and Cromwell.